Paid & Volunteer Ministry Positions

Parish Administrator

Mission

To assist the Rector in the day-to-day operations of the Parish, and to oversee the management of the buildings & grounds.
This Position reports directly to the Rector

Responsibilities

  • Meet regularly with the Rector to support and oversee the ministries of St. Bart's.
  • Maintain the Parish calendar coordinating events and scheduling building usage.
  • Act as liaison to parishioners, the Diocese and other outside bodies.
  • Oversee time and space management. Maintain building use and room assignment calendars. Contract with and monitor contracts of external groups & tenants as necessary. Control distribution of keys and security codes for building access.
  • Work with the rest of the management team to coordinate maintenance, repair and improvement of facilities and grounds.
  • Oversee Annual Inspections including but not limited to the Fire Alarm inspections, Fire Extinguisher inspections, Fire Marshal inspections and the Boiler inspection.
  • Oversee service providers including but not limited to Custodial Services, Landscaping Services, Pest Control, Plumbers and the Electricians.
  • Oversee all purchasing. Examples include: office, coffee-hour, janitorial & maintenance supplies, and other items as needed. Control costs by investigating alternate avenues of procurement.
  • Maintain the files of legal documents pertaining to Parish administration, such as contracts, insurance policies, deeds, trust agreements, etc.
  • Recruit, train, and supervise “Weekday Welcome Team” (front office volunteers.)
  • Assist with the production and printing of parish publications.
  • Adhere to appropriate security and confidentiality policies and procedures regarding the Parish’s databases and the security of the physical plant.
  • Oversee production of the Parish Annual Report.
  • Manage hourly employee timecards and ensure they are submitted to the bookkeeper.
  • Other Duties as assigned by the Rector.

Skills

  • Skill in human relations; flexibility, demonstrated ability to exercise diplomacy, patience in communicating with others, and ability to exercise good judgment.
  • Ability to work effectively with confidential matters and manage complicated human interactions with discretion and sensitivity.
  • Ability to manage office functions, maintain careful records, to understand and improve systems; must be well-organized and analytical.
  • Knowledge of computer technology.
  • Knowledge of buildings, facilities, and grounds management.

Other

  • Willingness to continue education in volunteer management, risk management, computer literacy, etc. as needed

Work Schedule

The position of Parish Administrator is a full time position. Specific hours will be determined by the Rector based on Parish needs and in accordance with Oregon State employment law.

Benefits

Two weeks (2) of paid vacation to be taken after the first year of employment.
This is an at-will employment arrangement, meaning either the Parish Administrator or Parish may end the employment relationship at any time for any reason.

Next Steps

If you are interested in becoming part of the St. Bart's team, please submit your resume and cover letter to welcomehome@stbartsbeaverton.org

Mission: Under the leadership of Kim Hughes, to work with a team to sort and distribute pies on the afternoon and evening of Tuesday, Oct. 19, 2021; to distribute pies during coffee hour on Sunday, Oct. 24, 2021

Dates: 10/19; 10/24

Responsibilities:
- 10/19 afternoon-set up tables to sort pies when offloaded from the Willamette Valley Pie truck
- 10/19 afternoon/ early evening - sort pies by people’s orders into different freezers and or coolers, based on when they are going to pick them up.
- 10/19 - Late afternoon/ evening- greet people and give them their pie orders as they drive up in their cars! Fun! ; with the team, help keep track of who has picked up their pies
- 10/24- Coffee Hour- give people their pie orders after church on Sunday and record that they have picked them up

For more information or to volunteer, contact welcomehome@stbartsbeaverton.org

Mission: to work as part of a team to find, create, and coordinate social events for the parish at and/ or outside of the church

Responsibilities:
-research and plan activities both online and in person, for a variety of interests
-gather and present event details for approval
-coordinate and/ or facilitate events in person and/ or online
-connect parishioners who would like to participate together or carpool
-report to Cara Miller and/ or Fr. Jeff and/ or the vestry, depending on event details
-be Safe Church trained

For more information or to volunteer, contact welcomehome@stbartsbeaverton.org

Mission: to lead a small group of preteens and teenagers

Responsibilities:
-be Safe Church trained
-create and plan a regular meeting schedule for youth group meetings at the church and/ or online
-research and plan group games, events and activities both online and in person, at church or offsite
-communicate well with parents and teens
-recruit and gather Safe Church trained adult and young adult volunteers to teach youth or accompany them on field trips or excursions
-keep basic meeting records

For more information or to volunteer, contact welcomehome@stbartsbeaverton.org

Mission: to lead our library volunteers

Responsibilities:
-meet approximately monthly with library volunteers
-work with the team to decide on, check in, and shelve books for the library
-be somewhat familiar with computers and willing to learn how to use our database, inventory and label making system
-hours vary based on your availability, but expect about 4 hours per month
-be Safe Church trained

For more information or to volunteer, contact welcomehome@stbartsbeaverton.org

Mission: to lead our Grandbuddies program

Responsibilities:
-be Safe Church trained
-coordinate monthly Sunday events for seniors and young children at church (and/ or online, only if needed for safety)
-communicate dates and activities with seniors and parents of young children
-pair up new members
-keep a record of dates and activities when the group meets
- have a fun, active personality to engage all ages in gatherings!

For more information or to volunteer, contact welcomehome@stbartsbeaverton.org

Mission: to work with a team to provide refreshments for memorial services and funerals

Responsibilities:

-          Set up and setting out of refreshments before services

-          Clean up after services

-          Occasional work, on an as needed basis

Volunteer position: Tech Helpers (10-12 openings)

For more information or to volunteer, contact welcomehome@stbartsbeaverton.org

Mission: to assist the Raffle/Auction Committee with the technology for a successful raffle and auction; Sept- Nov 2021; hours vary

Skills/Responsibilities:

- work with the committee to make the raffle successful

- be familiar with basic computer audio and video skills

- be comfortable with data entry

- be familiar with basic computer programs and willing to learn raffle/ auction specific user friendly technology to upload and broadcast an event

- work with others to share the responsibilities for the raffle

For more information or to volunteer, contact auction@stbartsbeaverton.org

Mission: to advertise, collect, keep track of, and distribute orders for wreaths from mid October through mid November 2021.

Dates: Approximately October 10- November 23, 2021

Responsibilities:
- gather a few volunteers who will help take orders for Christmas wreaths
- contribute to determining sale prices
- set out and /or hand out wreath order forms during coffee hours October 17- November 1st
- collect and keep track of orders from volunteer order takers and/ or individual purchasers
- enter orders on computer into final tally sheet on/by November 3rd
- gather a team to meet the truck when wreaths are delivered -between November 16th-23rd
- set up a distribution system and dates
- advertise distribution dates and/or contact customers
- distribute wreaths to customers and keep track of who has picked up their orders
- update and report to Cara Miller periodically as needed
- Safe Church trained preferred